BioDevice Partnering 2007

EBD Group is specialized in running life science meetings in the format of formal partnering forums. Our philosophy of best practice event management has moved beyond having companies present technologies at an exhibition booth. The booth method is “hit and miss” - you don't know who might drop by or when. Instead, we offer state of the art "partnering software" as an online pre-event facility for delegates to profile their company, to search the profiles of other companies and to request and respond to requests for meetings. Individuals arrive at the meeting knowing who else will be there, and more importantly, exactly who they will be meeting with, including when and where.
Experience shows that this method of presenting a technology is far more effective than exhibiting at a booth, saving you time and money in your search for suitable partners.

Networking opportunities

In addition to formal partnering via the online software, more informal conventional networking is also an important component of our events, and ample opportunity is given for encouraging this, with plenty of seating areas, and non-stop beverages, lunches and evening events provided at no extra cost.

The value of Partnering

Experienced partnering users prepare in advance for each one-on-one meeting by exchanging information with their potential partners and by preparing a short bespoke presentation. In this way, you can maximize the value of the 25 minutes that you spend with each company. Only meetings which have been agreed to by both parties are scheduled, so no time is wasted with no-shows or companies that you don't actually want to meet. The partnering software includes a module for individuals to mark their availability - if you see a company is presenting at a specific time and you wish to see their presentation, you simply mark yourself as unavailable so that no partnering meetings are booked at that time in your personal agenda. Everyone interested in seeing your talk will also be able to ensure they are available at whatever time you are allocated - so you get an audience of individuals with a specific interest in your technology.

Partnering Success Story

Our flagship partnering event BIO-Europe has grown into a pure business forum catering to over 1,850 delegates, and arranging over 7,000 one to one meetings in a 2-day period.

Presenters

How do I apply? Is there a deadline for applications?

The deadline is February 23, 2007 for companies wishing to be notified in mid-March. Applicants after this date will be added to a waiting list and notified in due course.

What kind of presentation is expected? How long should it be?

Please use Microsoft PowerPoint for Windows. Include all fonts and graphics. Videos should be in an .AVI (Mediaplayer) or .MOV (Quicktime) format. Each company presenter will be allocated a total of 14 minutes for the presentation.

If you need guidance for your presentation you may download our presenter guidelines (PDF).

Can I edit my company's profile?

Yes. Please go to the Edit Profile section of the Partnering page. You'll have to enter the username and password you submitted while entering your registration/application. Please note, that usernames and passwords are case-sensitive.

How much is the presentation fee? Does it include registration? Do I have to register separately?

The company presentation fee is 500 € / US$ 650 in addition to the registration fee (€ 995 / after March 31 € 1,195). North American registrants will be invoiced in USD. All others please remit in Euro. VAT will be added as applicable.
With your Application to Present you are automatically registered for the conference. There is no need to register separately.

How do I submit my presentation (tech specs)?

To ensure a technically flawless BioDevice Partnering event, we are asking all presenters to send their Microsoft PowerPoint presentations on CD-ROM (no multi-session) to:

EBD Group
Martina Rannertshauser
2032 Corte del Nogal, Suite 120
Carlsbad, CA 92011
USA

EBD Group
Annika Rudat
Frauenstrasse 22
80469 Munich
Germany

Please do not e-mail files.
If you want to bring a MAC presentation please let us know before the conference and make sure you check your presentation with the AV staff onsite before your presentation is held.!

Your presentation must be received by June 1, 2007 at the latest.

Sponsors

Who do I contact for Sponsorship Opportunities?

Please contact Ms. Sabina Stampanoni at +1 760 930 0500 or via email at sstampanoni@ebdgroup.com.

Who should sponsor the event?

Companies interested in:

Positioning themselves as deal makers
Networking with U.S./European companies
Showcasing their technology and products
Gaining visibility in the industry

For additional sponsor information and a list of benefits please visit the Sponsor Benefits Page of this site.

How can I exhibit at the Conference?

You can exhibit at BioDevice Partnering by becoming an official sponsor of the event.
As you will see at www.ebdgroup.com/biodevice/sponsorship.htm , the Sponsorship also includes a variety of other benefits such as complimentary tickets and exposure in all conference related marketing materials.

For information please contact Ms. Sabina Stampanoni at +1 760 930 0500 or via email at sstampanoni@ebdgroup.com.

What Sponsorship Levels are available and what benefits are included?

See the Sponsor Benefits page of this site.

Do I get an ad in the Conference Book?

Yes. This year's conference book will include one full-page ad (front and back) for each sponsoring company. You will have to provide copies of the printed document (color or black & white) in A4 format (you can use both sides) with a paper weight of max. 100g/m². You will receive more details as soon as your Sponsorship is confirmed.

Registration

How do I register as a Presenter?

Please submit an Application to Present form on this website.
The application deadline was February 23, 2007 for companies wishing to be notified in mid-March. Applicants after this date will be added to a waiting list and notified in due course.

How do I register as a Regular Attendee?

Please submit the online Registration Form on this website. You will receive a confirmation via email.

How do I register as an Additional Attendee?

Please complete a separate regular Registration Form for each additional attendee.

How do I register as a Journalist?

In return for pre- and/or post-conference coverage in their publications, syndicated journalists and press representatives are invited to attend BioDevice Partnering free of charge. Please register online and write in the comment field on the registration form that you are requesting a complimentary press registration. Then fax us a copy of your press pass to complete your registration (fax +1 (760) 930 0520).

How do I take advantage of the complimentary invitation for the 3rd delegate of my company?

Please register the 3rd attendee via the online registration form and write in the comment field on the registration form that you are requesting a 3 for 2 complimentary registration.
If first or second registrants cancel, the third will become payable in full.

Can I register onsite?

Yes. Note, that the onsite registration fee is € 1,295 payment is required onsite, by credit card (VISA, Master) or cash in Euro.

Is it possible to attend the conference only for one day?

No. Only full conference passes are available.

Can I share my registration pass with my colleagues?

No. Conferences passes are not transferable.

Fees

What are the costs as a regular attendee/presenter?

Early Registration Fee (before or on March 31, 2007)

€ 995
US$ 1,295

Registration Fee (after March 31, 2007)

€ 1,195
US$ 1,495

Onsite Registration Fee (after June 7, 2007)

€ 1,295
US$ 1,695
(credit card only)

	•	North American registrants will be invoiced in USD. All others please remit in Euro.
	•	VAT will be added as applicable.
	•	Online registration will close on June 7, 2007, after which date all registrations will be handled onsite.

Multiple Attendee Discount
Companies with 2 full paying delegates will receive 1 complimentary ticket for a 3rd attendee from that same company.

What is included in the price?

Your registration includes:

Coffee breaks and lunches
A personal badge, giving you access to all Presentations and the Exhibition Area
Participation in the Partnering Process
Access to Panel Discussions
Conference Book
Networking Dinner on June 12, 2007

Invoicing

When will I receive an invoice?

Shortly after your registration we will send you an invoice with information on methods of payment.
Presenting companies will receive an invoice shortly after they have been selected.

What are the methods of payment?

You have the choice to pay by credit card, check or wire transfer. Details can be found on the invoice you will receive after your registration.

What happens if I have not paid my registration fee before the conference?

You will have to register again onsite and pay the higher onsite registration fee of € 1,295.

Can I send a replacement?

Yes. Please register your replacement via the online registration form and mention in the comment field "replacement for XY".

Cancellation

What is the cancellation policy?

Cancellations of your registration must be received in writing by Monday, April 9, 2007 to fax number +1 (760) 930 0520 to receive a refund (minus 200 € processing fee). Refunds will be processed after BioDevice Partnering. However, you may send a replacement from your company.
No-shows will be billed for the full registration fee as we are fulfilling our event obligations. April 9, 2007 is also the deadline for the cancellations of your company presentation slot in order to receive a refund (minus 200 € processing fee).
If first or second registrants cancel, the third will become payable in full.

Hotel

How do I reserve a hotel room?

Please visit our Hotel & Travel page, complete the form and fax it directly to the hotel of your choice. You will receive confirmation of your reservation directly from the hotel.

Company Profiles

What are the profiles used for?

Company profiles will be made available to all participants on the password protected partnering pages of the conference website in May 2007.
They will also be published in the conference book.
Presenting companies will be selected based on the corporate profiles they submitted.

What's the deadline for submitting a profile?

Deadline for changes to the profiles to be included in the conference book is May 11, 2007. Changes made after May 11 will only be reflected on the website but not in the conference book.

Can I edit my company profile?

Yes. Please go to the Edit Profile section of the Partnering page to make changes in your company profile. You'll have to enter the username and password you submitted while entering your registration/application. Your confirmation email contains your username and password. Please note, that usernames and passwords are case-sensitive.
Deadline for changes to the profiles to be included in the conference book is May 11, 2007. Changes made after May 11 will only be reflected on the website but not in the conference book.

Can I send my company profile as a Word document/PDF file/etc.?

No. We only accept profiles which are submitted through our website.

I lost my password. What now?

Please use the password reminder. Your username and password will be sent to your address immediately.

My username/password doesn't work. What now?

Please enter your username and password exactly as entered on the registration/application form. Note, that usernames and passwords are case-sensitive (A is not equal to a, etc.).Your confirmation email contains your username and password.

Can I paste text from our website into the profile?

Please don't. Text copied from websites often contains invisible codes that cause problems.