BIO-Europe EBD Group BIO BIO-Europe
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Frequently Asked Questions

Presenter

How do I apply?/ Is there a deadline for applications? What kind of presentation is expected? How long are they? Can I edit my company's profile? How much is the presentation fee? Does it include registration? Do I have to register separately? How do I submit my presentation (Presentation Guidelines for Speakers)?

Sponsors

Who do I contact for sponsorship opportunities? Who should sponsor the event? How can I exhibit at the conference? What sponsorship levels are available and what benefits are included?

Registration

How do I register as a regular attendee? How do I register as a biotech presenter? How do I register as a midsize pharma presenter? How do I register as an additional attendee? Can I register on site? Is it possible to attend the conference only for one day? Can I share my registration pass with my colleagues?

Fees

What are the fees to register as a regular attendee or as a presenter? What is included in the price? Are there any discounts for multiple attendees?

Invoicing

When will I receive an invoice? What are the methods of payment? What happens if I have not paid my registration fee before the conference? Can I send a replacement?

Cancellation

What is the cancellation policy? Can I send a replacement?

Previous Conferences

How many participants attended last year?

Hotel

How do I reserve a hotel room?

Company Profiles

What are the profiles used for? What's the deadline for submitting a profile? Can I edit my company profile? Can I send my company profile as a Word document/PDF/etc.? Forgot your password? My username/password doesn't work. What now?

Company Literature

Where do we send company brochures?

Answers

Presenters How do I apply?/ Is there a deadline for applications?

A: Biotech Company Presenters
Now accepting applications to present! Please apply to present here.

The deadline to submit an application to present is July 31, 2014.
Companies will be notified about the status/outcome of their application by the end of August, 2014.

If you are interested in presenting and would like to be placed on our waiting list, please contact:

Contact:

Barbara Helmer
EBD Group
+49 89 2388 756 0
bhelmer@ebdgroup.com

B: Midsize Pharmaceutical Presenters
Now accepting applications to present! Please apply to present here.

The deadline to submit an application to present is July 31, 2014.
Companies will be notified about the status/outcome of their application by the end of August, 2014.

If you are interested in presenting and would like to be placed on our waiting list, please contact:

Contact:

Barbara Helmer
EBD Group
+49 89 2388 756 0
bhelmer@ebdgroup.com

What kind of presentation is expected? How long are they?

We are asking all presenters to use Microsoft PowerPoint presentations. Each company has 14 minutes allocated for their presentation.

Can I edit my company's profile?

Yes. Please go to the Partnering page of this site. You'll have to enter the username and password you submitted while entering your registration/application. Please note, that usernames and passwords are case-sensitive.

How much is the presentation fee? Does it include registration? Do I have to register separately?

The presentation fee is EUR 850/USD 1050 for BIO members and EUR 1150/USD 1350 for non-members.
Each company representative will be charged the registration fee of EUR 2,195/USD 2,595.
With your Application to Present you are automatically registered for the conference. There is no need to register separately.

How do I submit a copy of my presentation (Presentation Guidelines for Speakers)

To ensure a technically flawless BIO-Europe event, we are asking all presenters to submit their Microsoft PowerPoint presentations prior to the conference. Please send a copy of your presentation to bhelmer@ebdgroup.com. Deadline will be .

For additional information about your presentation, visit the speaker guidelines for presenting companies page of our website.

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Sponsors Who do I contact for sponsorship opportunities?

Please contact Pam Putz at 49 89 2388 756 21 or via email at pputz@ebdgroup.com.

Who should sponsor the event?

Companies interested in:

  • Positioning themselves as deal makers
  • Networking with U.S./European biotechnology companies
  • Showcasing their technology and products
  • Gaining visibility in the industry

For additional sponsor information and a list of benefits please visit the Sponsor Information.

How can I exhibit at the conference?

You can exhibit at BIO-Europe by becoming an official sponsor of the event.
As you will see (click on link above), the Sponsorship packages also include a variety of other benefits such as complimentary tickets and exposure in all conference-related marketing materials.
We also have a limited number of exhibition booths available for non-sponsoring companies.
The price for a 3x2 meter exhibition space is EUR 7,095/USD 8,545.

For information please contact Petra Fischer at 49 345 522 6222 or via email at pfischer@ebdgroup.com or see the exhibits page.

What sponsorship levels are available and what benefits are included?

See the Sponsor Information.

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Registration How do I register as a regular attendee?

Please submit the online registration form on our website. You will receive a registration confirmation via email.

How do I register as a biotech presenter?

The online application form will be available soon.

Contact:

Barbara Helmer
EBD Group
+49 89 2388 756 0
bhelmer@ebdgroup.com

How do I register as a midsize pharma presenter?

The online application form will be available soon.

Contact:

Barbara Helmer
EBD Group
+49 89 2388 756 0
bhelmer@ebdgroup.com

How do I register as an additional attendee?

Please complete a separate regular registration form for each additional attendee. Each additional attendee will be charged the registration fee.

Can I register on site?

Yes. Note, that the onsite registration fee is EUR 2,295/USD 2,695 + 19% VAT. Payment is required at the time of registration and can be made by credit card (VISA, MasterCard). Company check or cash are also accepted if paying in EUR.

Is it possible to attend the conference for one day?

No. Only full conference passes are available.

Can I share my registration pass with my colleagues?

No. Conferences passes are not transferable.

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Fees What are the fees to register as a regular attendee or as a presenter?

Please see the Registration page for details.

What is included in the price?

Your registration includes:

  • Submission of up to 150 requests per company for one-to-one meetings during the conference
  • Access to all workshops, presentations, panel discussions and the exhibition area
  • Publication of your company and personal profiles on partneringONE®
  • Breakfast, lunch, snacks, coffee and other non-alcoholic beverages in the conference center
  • Evening networking events
Are there any discounts for multiple attendees?

Companies with three full paying delegates will receive one complimentary ticket for the fourth attendee from that company.

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Invoicing When will I receive an invoice?

You will receive an invoice with information on the methods of payment by end of July. The invoice is payable within 15 business days. To guarantee the early bird registration discount (deadline August 31, 2014) payments must be received by October 1, 2014.

Presenting companies will receive an invoice shortly after they have been selected to present.

What are the methods of payment?

You have the choice to pay by credit card, check or wire transfer. Details can be found on the invoice you will receive after your registration.

What happens if I have not paid my registration fee before the conference?

You will be asked for payment (of the higher onsite registration fee EUR 2,295/USD 2,695 + 19% VAT when arriving at the conference venue.

Can I send a replacement?

Yes. Please register the new person who will attend the conference in your place at www.ebdgroup.com/bioeurope/registration/index.php and note “replaces (your name) who will no longer attend” in the comment field within the online registration form.

We will then activate the new registration, deactivate your registration and transfer your payment (if already submitted). Meeting requests and scheduled meetings will be transferred as well.

Please do NOT update your personal profile page with the name and contact data of the new attendee.

Please contact Nadia Manji at nmanji@ebdgroup.com for further questions.

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Cancellation What is the cancellation policy?

Cancellations must be sent by September 23, 2014, to Simon Englhart at senglhart@ebdgroup.com to receive a refund (minus a EUR 250/USD 300 processing fee) or the full registration and presenting fee will be charged. Refunds will be processed after BIO-Europe.

After October 1, 2014, the full registration fee is applicable. However, a paid up registration is transferable to a replacement from your company.

Please note that no-shows will be billed for the full registration fee and if applicable the full presentation fee.

Can I send a replacement?

Yes. Please register the new person who will attend the conference in your place at www.ebdgroup.com/bioeurope/registration/index.php and note “replaces (your name) who will no longer attend” in the comment field within the online registration form.

We will then activate the new registration, deactivate your registration and transfer your payment (if already submitted). Meeting requests and scheduled meetings will be transferred as well.

Please do NOT update your personal profile page with the name and contact data of the new attendee.

Please contact Simon Englhart at senglhart@ebdgroup.com for further questions.

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Previous Conferences How many participants attended last year?

2,900 participants - For more information see our Previous Conferences page.

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Hotel How do I reserve a hotel room?

Please visit our Hotel & Travel page, complete the form and fax it directly to the hotel of your choice. The hotel will send you a reservation confirmation.

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Company Profiles What are the profiles used for?

Company profiles will be made available to all other participants password-protected partnering section of the BIO-Europe website on September 22, 2014.
Presenting companies will be selected based on the corporate profiles they submitted.

What's the deadline for submitting a profile?

The selection committee will review your application for a company presentation based on the profile that is submitted. We therefore ask you to enter an up to date profile online by July 31, 2014 at the very latest. Submit your company profile here.
Your company profile will be published in the password-protected partnering section of the BIO-Europe website.

Can I edit my company profile?

Yes. Please visit the password-protected partnering section to edit your company profile. You'll have to enter the username and password you submitted while entering your registration/application. Your confirmation email contains your username and password.

Can I send my company profile as a Word document/PDF file/etc.?

No. We accept only those profiles submitted through the password-protected partnering section.

Lost your password?

Please use the password reminder. Your username and password will be emailed to you immediately.

My username/password doesn't work. What now?

Please enter your username and password exactly as entered on the registration/application form.
Your confirmation email contains your username and password.

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Company Literature Where do we send company brochures?

In our continuous efforts to offer more environmentally conscious conferences we are trying to decrease the very large number of company brochures which are regularly left behind on the literature table after each conference. Therefore we no longer offer the possibility to send your company literature to the conference.

You may, however, bring your materials to the conference yourself and place the brochures on a designated literature table in the main conference area.

Company literature remaining at the end of the conference will be disposed of. Therefore please limit your company literature to 50 pieces. Experience has shown that this number of copies is sufficient for distribution.

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