Presenter Guidelines

Microsoft PowerPoint
All presentations must be prepared and submitted in Microsoft PowerPoint. All fonts and graphics need to be included. Video files need to be handed in separately.

Videos
Since video files are not embedded in Microsoft PowerPoint files, the actual video file(s)—if any—need to be submitted in addition to the Microsoft PowerPoint file that contains your presentation.
We strongly recommend using videos in a .WMV format.
We can also accept .AVI (created with DivX, XviD, or DV- codes), MPEG-1 and MPEG-2.

Apple Mac
If your presentation was prepared on an Apple Mac please make sure you review it with the audiovisual (AV) team on site well before your scheduled presentation time.

The deadline for submitting your company presentation is May 4, 2013.

Please upload your presentation via the presentation upload form. If your presentation contains any videos you will have to put them into a folder together with the PowerPoint presentation, convert the folder into a zipped folder and upload this zip file.

Alternatively, you can also send your presentation to ckirsch@ebdgroup.com.

Please always label all files with your company name.

We save a copy of your presentation on our computers to ensure a smooth transition between presentations. The copy of your presentation will be deleted four weeks after the event and will not be distributed to third parties.

You will be notified about the exact date, time and location of your presentation four weeks prior to the conference.

Once you have received your presentation time, it is crucial to update availability in your partneringONE^® account.
Make sure that the time of your presentation is marked as "unavailable" in your partneringONE agenda page so that no partnering meeting can be scheduled during the time of your presentation. It is also advisable to mark the timeslot right before and right after your presentation as "unavailable."

Companies will be allocated a total of 14 minutes for the presentation, and companies presenting in the Next Generation track will have 7 minutes for their presentations. A further minute will be reserved for a brief introduction and transition between the presentations. We recommend using no more than 14 slides in a 14-minute/seven slides in a 7-minute presentation. The allocated time limit is firm and, if you over-run, your presentation will be stopped to ensure that all presentations taking place in parallel will start and finish at the same time.

Each presentation room will be equipped with:

• Lectern
• Microphone
• Podium monitor
• Laser pointer

One member of the AV team and an additional member of staff will be in the presentation room at all times.

Please plan to arrive in your presentation room no later than 30 minutes prior to the start of your presentation or session, and check in with the member of staff monitoring the presentation room.

All presenters must check in with the AV team in the "Speaker check-in room" no later than four hours before their presentation and preferably the day before. In case your presentation contains a video file please check in a day ahead if possible.

We also ask presenters to bring a copy on CD-ROM or USB key of their presentation to the conference.

All presenting companies will be listed on the EuroMedtech website with their company logo and direct link to the company website as well as Twitter and LinkedIn addresses when applicable. If you have not already done so, please upload your logo and submit all necessary information using our online form.

In our continuous efforts to offer more environmentally conscious conferences we are trying to decrease the very large number of company brochures which are regularly left behind on the literature table after each conference. Therefore we no longer offer the possibility to send company literature to the conference. You may however bring your materials to the conference yourself and place the brochures on a designated literature table in the main conference area.

Company literature remaining at the end of the conference will be disposed of.

We appreciate that no single formula fits all presentations, but the following may give you some ideas on how best to present your company.

Presentation tactics

• Prepare the audience for what you are going to tell them
• Tell them
• Repeat briefly what you told them

Does your company presentation answer the following questions

• Who are you?
• What do you have?
• How are you unique/novel?
• What is the market for your product/technology?
• How are you going to make money?
• Who is going to make it happen?
• When? (timeline)

Consider the following criteria when putting together and delivering your presentation

• Introduction
• Include a greeting and an introduction of yourself and your topic.
• Use an introduction that engages the audience and is related to the content to get the audience interested. Some people do this best by using an anecdote, current news/events, a newspaper article...
• Body
• Follow a logical sequence
• Maintain a fluid pace
• Be enthusiastic
• If you are using PowerPoint slides, elaborate on brief points instead of reading lengthy text off each slide
• Our recommendation is to use one slide per minute of presentation
• Involve your audience in a meaningful way, allowing time for them to think and respond
• Conclusion
• Logically conclude the presentation
• Rehearse several times
• Ideas for the body structure
• Business strategy/Value proposition
• Core expertise: technology or therapeutic focus
• Market opportunity
• Progress to date
• Key partnerships or collaborations
• Management strengths
• License agreements
• Out-license compounds
• Retain rights to products
• Funding situation
• Core technology
• What is your technology?
• How does it work?
• How is it different?
• Why is it valuable?
• Pipeline/Product profile
• Profile
• Status
• Market
• Validation
• Data
• Industry/Commercial partners
• Partnership milestones
• Current customers/licensees
• Association support
• University collaborations
• Partnerships (and/or funding) sought
• What exactly do you want to partner?
• What kind of partner are you looking for?
• Funding requirements
• Upcoming Milestones/Next Steps
• Product/technology
• Business deals
• Scientific/clinical
• Organizational growth
• Financing plans

• Visuals should only support or extend the oral component of your presentation
• Visuals must be well constructed and easy for your audience to see:
• Use only one topic per slide
• Limit your text to about 50 words per slide
• Choose a font that is easy to read (no smaller than 32p)
• Have good contrast between background and font color
• Avoid clutter—do NOT use too many pictures
• Check the spelling
• Test your presentation (on screen, for speed, etc.)