Frequently Asked Questions
Presenter
How do I apply? Is there a deadline for applications? What kind of presentation is expected? How long can they be? Can I edit my company's profile? How much is the presentation fee? Does it include registration? Do I have to register separately? How do I submit my presentation (tech specs)?Sponsors
Who do I contact for sponsorship opportunities? Who should sponsor the event? What sponsorship levels are available and what benefits are included? Do I get an ad in the conference guide?Registration
How do I register as a presenter? How do I register as a regular attendee? How do I register as an additional attendee? Can I register on site? Is it possible to obtain a "one day only" pass? Can I share my registration pass with my colleagues?Fees
What are the costs as a regular attendee/presenter? What is included in the price? Are there any discounts for multiple attendees?Invoicing
When will I receive an invoice? What are the methods of payment? What happens if I have not paid my registration fee before the conference? Can I send a replacement?Cancellation
What is the cancellation policy?Hotel
How do I reserve a hotel room?Company Profiles
What are the profiles used for? What is the deadline for submitting a profile? Can I edit my company profile? Can I send my company profile as a Word document/PDF/etc.? Lost your password? My username/password does not work. What now?Shipping Information
Where do I send company brochures?Answers
Presenter
How do I apply? Is there a deadline for applications?A: Company Presentation
Now accepting applications to present! Please apply to present here.
The deadline to submit an application to present is March 9, 2012.
Companies will be notified about the status/outcome of their application by March 23, 2012.
B: Next Generation Presentation
Now accepting applications to present! Please apply to present here.
The deadline to submit an application to present is March 9, 2012.
Companies will be notified about the status/outcome of their application by March 23, 2012.
If you are interested in presenting, please apply online or contact:
Christina Kirsch
EBD Group
+1 760 930 0500
ckirsch@ebdgroup.com
Please use Microsoft PowerPoint. Include all fonts and graphics. Videos should be in .AVI (Mediaplayer) or .MOV (Quicktime) format.Each presenter of a regular company presentation will be allocated a total of 14 minutes for the presentation. Each presenter from a Next Generation company will be allocated a total of 7 minutes for the presentation.
For additional information about your presentation, visit the speaker guidelines for presenting companies page of our website.
Can I edit my company's profile?Yes. Please go to the Edit Profile section of the Partnering Page. You will have to enter the username and password you submitted while entering your registration/application. Please note that usernames and passwords are case sensitive.
How much is the presentation fee? Does it include registration? Do I have to register separately?
The presentation fee is EUR 500/USD 650.
This does not include the registration fee. Each company representative will also be charged
the prevailing registration fee at the time of registration. The early registration fee applies
to applications and additional attendee registrations received before March 30, 2012.
With your Application to Present you are automatically registered for the conference. There is no need
to register separately.
To ensure a technically flawless EuroMedtech event, we are asking all presenters to submit their Microsoft PowerPoint presentations by email to Christina Kirsch at ckirsch@ebdgroup.com
- Videos should be in .AVI (MediaPlayer) or .MOV (Quicktime) format.
- If your presentation was prepared on a Mac please let us know before the conference and make sure you check your presentation with the AV staff on site before your presentation is held.
- Deadline is
Sponsors
Who do I contact for sponsorship opportunities? Please contact:
Claire Macht
EBD Group
+49 89 2388 7560
cmacht@ebdgroup.com
Companies interested in:
- Positioning themselves as dealmakers
- Networking with US/European companies
- Showcasing their technology and products
- Gaining visibility in the industry
For additional sponsorship information and a list of benefits please visit the Sponsorship Information Page of this site.
What sponsorship levels are available and what benefits are included?See the Sponsorship Information Page of this site.
Do I get an ad in the conference guide?Yes. The official conference guide will include a one-sided full page advertisement for each sponsoring company. Please submit your ad to Claire Macht at cmacht@ebdgroup.com in PDF/JPEG format. The deadline for submitting your file to be included in the printed conference book is TBA.
Registration
How do I register as a presenter?Please submit the Application to Present form through this website. Your registration will be confirmed via email to the email address you submitted in the Application to Present. The deadline for applications is March 9, 2012 and companies will be notified by March 23, 2012 of the status of their application.
How do I register as a regular attendee?Please submit the online registration form on this website. Your registration will be confirmed via email to the email address you submitted in the registration form.
How do I register as an additional attendee of a presenting company?Please complete a separate regular registration form for each additional attendee.
Can I register on site?Yes. Please note that the onsite registration fee is EUR 1,595/USD 1,395. Payment is required at the time of registration and can be made by credit card (VISA, MasterCard). Company check or cash are also accepted if paying in EUR.
Is it possible to obtain a "one day only" pass?No. Only full conference passes are available.
Can I share my registration pass with my colleagues?No. Conference passes are not transferable after the event has started.
Fees
What are the costs as a regular attendee/presenter?| EuroMedtech 2012 | EUR | USD | |
|---|---|---|---|
| Presentation fee per company |
500 | 650 | |
| Presentation fee per company (Next Generation) |
300 | 400 | |
| Early registration fee | 995 | 1,195 | until March 30, 2012 |
| Regular registration fee | 1,195 | 1,395 | after March 30, 2012 |
| Regular registration fee for presenting companies | |||
| Regular registration fee for NXT companies | |||
| Onsite registration fee | 1,395 | 1,595 | after May 29, 2012 |
- The registration fees are excluding VAT. When invoiced, VAT will be added as applicable..
- North American registrants will be invoiced in USD. All others please remit in EUR.
- Companies with two full-paying delegates will receive one complimentary ticket for the third attendee from their company.
- The Next Generation registration fee only applies to companies selected for a Next Generation presentation or Next Generation exhibition and is not available to non-presenting or non-exhibiting companies even if the criteria for a Next Generation company are met.
- Additional attendees of a Next Generation presenting company can also benefit from the Next Generation registration fee rate.
- The Next Generation registration fee cannot be combined with any other discount such as a delegation discount or multiple attendee discount.
- Online registration will close on May 29, 2012, after which all registrations will be handled on site.
Your registration includes:
- Submission of up to 150 requests per company for one-to-one meetings during the conference
- Access to all workshops, presentations, panel discussions and exhibition area
- Publication of your company and personal profiles on partneringONE®, EBD Group's acclaimed partnering system
- Breakfast, lunch and coffee breaks
- Dinner events during the conference
Companies with two full-paying delegates will receive one complimentary ticket for the third attendee from that company.
Invoicing When will I receive an invoice?You will receive an invoice with information on methods of payment shortly after your registration. Presenting companies will receive an invoice shortly after they have been selected. To guarantee the early registration discount (deadline March 30, 2012) payments must be received by April 13, 2012.
What are the methods of payment?Payments may be made by credit card, check or wire transfer. Details can be found on the invoice which will be sent to you a few days after you register online.
What happens if I have not paid my registration fee before the conference?You will have to register again at the venue and pay the higher onsite registration fee of EUR 1,395/USD 1,595.
Can I send a replacement?Yes. Please register your replacement via the online registration form and mention in the comment field "replacement for XY".
Cancellation What is the cancellation policy? Cancellations must be sent by April 13, 2012, to Maia Rene at mrene@ebdgroup.com to receive a refund (minus a EUR 250/USD 300 processing
fee) or the full registration and presenting fee will
be charged. Refunds will be processed after EuroMedtech 2012.
After April 13, 2012, the full registration fee is applicable
(except in the case of non-selection for presentation).
However, a paid registration is transferable to a replacement
from your company.
NB: No-shows will be billed for the full registration
fee.
Please visit our Hotel page, complete the form and fax it directly to the hotel of your choice. The hotel will send you a reservation confirmation.
Company profiles What are the profiles used for?
Company profiles will be made available to all other participants password-protected partnering section of the EuroMedtech website on April 19, 2012.
Presenting companies will be selected based on the corporate profiles they have submitted.
Companies that applied to present must submit a profile by March 9, 2012. There is no deadline for regular attendees to submit their profile.
Can I edit my company profile?Yes. Please visit the password-protected partnering section to edit your company profile. You will have to enter the username and password you submitted when entering your registration/application.
Can I send my company profile as a Word document/PDF/etc.?No. We accept only those profiles submitted through the password-protected partnering section.
Lost your password?Please use the password reminder. Your username and password will be emailed to you immediately.
My username/password does not work. What now?
Please enter your username and password exactly as entered on the registration/application form.
Partnering Contact.
In our continuous efforts to offer more environmentally conscious conferences we are trying to decrease the very large number of company brochures which are regularly left behind on the literature table after each conference. Therefore we no longer offer the possibility to send your company literature to the conference.
You may, however, bring your materials to the conference yourself and place the brochures on a designated literature table in the main conference area.
Company literature remaining at the end of the conference will be disposed of. Therefore please limit your company literature to 50 pieces. Experience has shown that this number of copies is sufficient for distribution.
